How to use Google Keep Notes like a Pro! (Tips & Tutorial)
How to use Google Keep Notes like a Pro! (Tips & Tutorial)
Google Keep is the preferred note-taking app for millions of users. But what is the best way to organize and manage all of your Keep notes? In this video, Scott Friesen shows you how to use archive and reminders so you can clean up your notes homepage and get the most out of Google Keep.
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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Content
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29.695 -> (air whooshing)
34.02 -> Are you frustrated with
the ability to organize
37.03 -> all of your notes within Google Keep?
39.1 -> Or perhaps you're
relatively new to Keep Notes
41.68 -> and you don't fully understand
42.87 -> the power of labels, reminders, and notes.
46.35 -> Well, in today's video,
I want to show you how
48.38 -> to get so much more out of Google Keep,
51.57 -> and it all starts with archive.
54.42 -> One of the most frustrating things
55.61 -> with Google Keep is that every new note
57.63 -> that you create is going to end up here
59.78 -> on the note home screen
or the note home page,
62.611 -> and even if you add labels,
64.64 -> you can see that all of my notes here--
66.68 -> I've got things like work,
family, volunteer, personal.
70.76 -> They're all labeled,
but they all remain here
73.63 -> on the home screen.
75 -> Yes, I can go over here
76.1 -> to the left and click on family
78.3 -> and there's my family note,
79.42 -> but I don't necessarily
want it in two places.
82.14 -> I don't want it amongst dozens and dozens,
84.85 -> maybe even hundreds of notes here
86.71 -> on the Google Keep home screen.
89.12 -> Well, in order to clean this area up
91.41 -> and make it more manageable,
93.14 -> what we're going to do is
to start archiving some
96.25 -> of our notes.
97.81 -> Now here's a quick
keyboard shortcut for you.
100.06 -> If you'd like to archive your
notes quickly and easily,
103.4 -> all you need to do is select
the E key on your keyboard.
107.56 -> So for this first one here,
I'm gonna hit the E key,
109.81 -> I'm gonna hover over it...
112.21 -> And I'm going to hit E on my keyboard,
114.61 -> and there it goes into archive.
116.59 -> I'm going to take this
next one, hover over E,
118.71 -> I'm gonna to hit this one, hit E.
120.1 -> It's immediately gonna go into archive.
122.55 -> Now you might be saying to
yourself, "Scott, I still
124.267 -> "want to search for these notes.
125.997 -> "I still want to interact
with these notes."
127.99 -> No worries.
129.18 -> They haven't been deleted.
130.36 -> They haven't gone away.
131.57 -> Yes, you can click on the archive folder
133.44 -> and see where they are,
135.01 -> but if we look at this new
office design, for example,
138.15 -> it's labeled work.
139.26 -> I can go to my work label
and it's still there.
142.25 -> It tells me it's in the
archive, but it's still there.
145.78 -> Let's go back to that notes
home screen for an example.
148.37 -> I'm gonna hit E here, here, and here.
151.32 -> Now my note screen is
completely free for new notes.
155.01 -> I can use this for
processing new information.
157.89 -> Maybe I only wanna use
this area for things
160.15 -> that are due or things
that I'm working on,
162.66 -> but I can now go to my
labels and all of my notes
165.77 -> are still there.
166.75 -> They're labeled under archive,
168.76 -> but it has kept my notes
area nice and clean.
172.79 -> Now we wanna combine this
with using reminders.
177.02 -> Something that often, a
lot of people don't get
179.33 -> as much out of when they're first using,
181.86 -> or even if they've been
using Keep for some time.
184.79 -> So I want to take a look at an example
186.1 -> that I set up earlier today.
188.43 -> So this is a note.
190.23 -> It's called review customer contract.
192.14 -> I gave it the label work.
193.42 -> Remember, you can use
a hashtag if you want
195.51 -> to add that label quicker
than just selecting
198.02 -> the drop-down menu here as well.
200.03 -> Now I'm actually gonna
unarchive this because
202 -> this is gonna give you an example
203.24 -> of how this really works.
204.973 -> You can see that at the reminder here--
206.98 -> I set a reminder for earlier today.
209.42 -> So this one is actually
already been triggered.
211.67 -> It's already been fired, and as a result,
215.27 -> although it was still in archive
217.42 -> because it had a reminder,
219.44 -> it graduated here into my notes workspace.
223.87 -> Let me give you a closer
example of how this works.
225.89 -> If I go into reminders,
you can see that that's
227.66 -> not the only one that has a reminder.
229.66 -> It's the only one that's been fired.
231.52 -> It's the only one that's been triggered,
233.32 -> but I've got a couple of other notes here
235.15 -> that are due soon.
236.56 -> So this red one, for example.
238.91 -> I've got a reminder for
later today at 8 p.m.
242.89 -> So if I go to my notes home screen,
244.49 -> you can see that I've
just got the one note here
247.22 -> at the moment, but this
is what's going to happen.
251.07 -> As soon as 8 p.m. comes
along, not only is this one
255.47 -> going to move up here to the fired section
258.09 -> within reminders, but
this note is also going
261.08 -> to appear here on my notes home screen.
265.03 -> It's gonna appear here in due date order,
267.6 -> right up at the front.
268.64 -> So I can deal with it, I can review it,
271.17 -> I can check it off.
272.46 -> Whatever that note
represents, it won't get lost.
275.6 -> I won't have to click on reminders.
277.47 -> I won't have to go and find
it under my family label.
280.71 -> It's going to automatically come here
283.2 -> into the notes section,
just like this work note
285.55 -> did earlier at 10:15 a.m.
288.52 -> And remember, if you have
desktop notifications enabled,
291.47 -> you'll also receive a notification here
293.31 -> on the desktop version.
294.61 -> If you have your notifications
set up on mobile,
297.45 -> you'll also receive a
notification there as well.
301.37 -> So let's go back to our
labels 'cause I want
303.75 -> to show you something else
that may be helpful to you.
307 -> You'll notice that these
labels are always listed
309.43 -> in alphabetical order.
310.86 -> And if you have a small number of labels,
312.71 -> like you see here, that might be okay.
315.02 -> It's pretty easy for me to
find these different labels.
318.24 -> But what if you have many many more?
320.8 -> What if you have 10+?
322.7 -> You obviously work with some
labels more often than others,
325.576 -> so here's a very quick but simple trick
328.44 -> to help you reorder your labels.
330.96 -> Under edit labels what we can do is that
333.42 -> we can put a number in front of the labels
336.98 -> that we would like to
order in a particular way.
339.1 -> So let's say I use work more
often than anything else.
342.09 -> I'm gonna put a one in front of that.
344.49 -> And let's say I would like
my personal label to be next.
348.25 -> So I'm gonna put a number two beside that.
351.15 -> You don't necessarily
have to number every one
353.4 -> of your labels, but
maybe there's just a few
355.91 -> that you'd like to keep
at the top of the list.
358.16 -> I'm gonna hit done, and now
you can see those labels
361.07 -> will always appear at the
beginning of this list.
365.86 -> So if you wanna clean up
your notes home screen,
368.84 -> I would encourage you to start
using the archive function.
372.12 -> Yes, that means archiving
almost every single note.
375.29 -> Once you've decided what to do with it,
377.24 -> set a reminder as to when you
would like it to reappear.
381.23 -> You can keep your note
screen nice and clean.
383.67 -> And remember, when that
reminder is triggered,
386.79 -> when that time comes across,
it's going to graduate,
390.7 -> not only here to the fired area,
392.48 -> but it's also going to appear here
395.06 -> in your notes area.
397.91 -> I hope you enjoyed today's video.
399.64 -> If you have further
questions or suggestions
402.46 -> for future videos about Google Keep
404.7 -> or other productivity tools,
406.49 -> be sure to let me know in
the comments down below.
410.03 -> As always, I want you to
remember being productive
413.21 -> does not need to be difficult.
415.05 -> In fact, it's very simple.
Source: https://www.youtube.com/watch?v=-HZkasJcbGA