How to use Microsoft Outlook - Tutorial for Beginners
How to use Microsoft Outlook - Tutorial for Beginners
In this Microsoft Outlook tutorial, we’ll cover everything you need to know to get started with email management. This is Lesson One of our beginner’s series, and we’ll cover the basics of Outlook’s interface, navigating the different tabs and options, and setting up your email account.
Whether you’re using Outlook for personal or professional purposes, this video is perfect for anyone new to the program and looking to get started. We’ll guide you through every step of the process, so even if you’ve never used Outlook before, you’ll be able to follow along easily.
Some of the topics we’ll cover include:
An introduction to Outlook’s interface and navigation tools
*How to create a new email account
*How to send and receive emails using Outlook
*Tips and tricks for managing your email inbox effectively
By the end of this tutorial, you’ll have a solid understanding of how to use Outlook for basic email management. And if you’re looking to take your skills to the next level, be sure to check out our other videos in this series.
Don’t forget to like and subscribe to our channel for more helpful tutorials on Microsoft Outlook and other popular software programs. Thanks for watching!
Lesson 2 How to use the Microsoft Outlook Calendar: • How to use Microsoft Outlook Calendar…
Check out these time-saving tips in Microsoft Outlook: • 7 Tips to Get More Out of Outlook
0:00 Introduction
0:49 Opening Microsoft Outlook
1:15 Connecting your email account to Outlook
2:28 Adding a Gmail account to Outlook
4:48 Navigating Outlook
5:35 Adjusting the ribbon
5:59 Sending an email in Microsoft Outlook
10:42 Formatting your email
12:21 Dictating your email in Outlook
13:55 Replying and forwarding emails
15:15 Deleting, flagging and sorting emails
17:25 Setting up your view in Outlook
18:27 Adding a contact in Outlook
19:05 Have your emails read to you
19:35 Organizing with folders in Outlook
20:45 Adding folders to favorites
Content
1.2 -> hi there jamie keet here today teachers
tech hope you're having a great day today
5.2 -> today i want to show you how to use microsoft
outlook so this is a beginner's level microsoft
10.56 -> outlook i'll be looking at the basis
basics of making sure you have your
14.16 -> outlook set up correctly you know how
to send and receive emails and organize
19.84 -> now this is the beginning series for my microsoft
outlook for beginners this is going to be a
24.56 -> continuation through the playlist i'll just add
more videos down below in the description in the
28.96 -> card below as they come out let's get started with
microsoft outlook for beginners today level one
38.16 -> everything in this video is going to be timestamps
so if you want to jump ahead to a certain part
42.16 -> look down below in the description description
and just click on the time and then it will jump
45.92 -> ahead to that part now i'm going to go ahead and
get microsoft outlook opened here and i have it
51.36 -> already installed on my computer and i'm just
going to go to my start menu and i have it in
56.4 -> my office apps here and you can see outlook now
what i like to do is actually pin it to my taskbar
62.8 -> down below so if you right click on it you can
go to more and then pin to taskbar and then it's
69.2 -> easy access right down there so i'm going to go
ahead open this up right now currently i have no
75.84 -> emails attached to this and i'm going to add some
and to show you how you can add multiple ones too
80.64 -> now sometimes when you open this up it just might
prompt you right away to add your email but if it
85.6 -> opens at this stage what you want to do is go over
here to file and if you notice this here if you're
92.64 -> used to any of the other microsoft word products
like word or excel or powerpoint it's set up very
98.88 -> much the same you have your tabs across the top
and then you have a ribbon down in below so just
105.28 -> like microsoft all the other products works very
similar that way so i'm going to go over to file
110.48 -> and i'm going to go to account settings here
and click on this so i'm going to go in here
116.16 -> and you're going to see i have some options here i
have no account set in here but if i go ahead and
121.84 -> hit new it's going to search for accounts here it
a couple of them will come up for me i'm going to
128.4 -> be using this account for this demo here today i
do want to point out if you don't have an account
134.48 -> you can go ahead and create an account here too
you can add your gmail and different accounts too
140.4 -> but i'm this is a microsoft account for me i'm
going to go ahead and connect it with this one
145.52 -> and you're going to see things load up it's going
to grab my email and add it to outlook so now it's
152.16 -> added the one email you can see it's right up here
it's asking me now do i want to add another email
158.32 -> so i could this is where i can add another one i
can have multiple ones going so if i wanted to add
163.12 -> this one right here i'm going to go hit next and
it's going to pull in that one too so it's going
168.96 -> to connect with a google account which i would run
through and connect and i'm just going to hit next
176.4 -> and i have to enter my password and go through
that and then it will go through now you can
181.44 -> see i have two different accounts that have has
been have been successfully added you can see
186.08 -> them here and also over here i'm gonna go ahead
and hit done on this one i'm gonna close this out
192.24 -> now i can actually delete these two so on any of
these you can see there is a remove option if it's
198.08 -> your default account you will need to go to your
data files and create a place to save the data
204.56 -> on it but i'll save that for a different video
tutorial so i'm going to go ahead and close this i
210.48 -> have two different accounts you can see right away
i have this arrow that will open up things under
215.68 -> so if i click on it it opens up i have my inbox
that i can click on and you'll be able to see all
223.6 -> the different emails that are in here i can go
to this account and as it's going to go through
230.4 -> it's going to go and receive these so if i hit
receive all of this now it's going to go through
236.08 -> and pull from my gmail account different emails
into outlook here so now if you take a look over
243.6 -> the side at this gmail account you can actually
see it has messages inside here by these numbers
250.32 -> so this microsoft account has 11 in the inbox this
inbox says 460. it even pulled over the labels i
257.52 -> had created inside my gmail account to match here
so i could be working from outlook with all of my
264.72 -> accounts now if i go ahead and click on the inbox
it will show you all the different emails in this
270.32 -> way now i do want to point out i'm going to
go back up to the very top where i've kind
274.48 -> of mentioned the tabs and the ribbons before when
we first started now i in this tutorial here i'm
280.8 -> going to be focusing more on this home button here
and some send and receive now there's a few other
286.56 -> things through here that we'll be doing but for
this is about just sending and receiving email so
292.24 -> i'm going to stay in between these two i do want
to point out down below just some navigation here
298.8 -> uh we have our email down here so if i click
on this this is we'll bring them up by email
304.08 -> we have a calendar here so if i click on calendar
it'll bring up my microsoft the calendar in here
310.8 -> we have our contacts and i will show you how to
add contacts a little bit later just as an example
315.68 -> when you're sending your email and we have more
here so if we have tasks notes folders there's a
322.08 -> lot microsoft outlook can do for you and that's
why i'm going to have multiple videos for this
327.04 -> but i'm going to go back to my email here and
let's start with just composing an email right
332.72 -> before i send this email show you how to send an
email i just want to point out with this ribbon up
337.6 -> top you can change it to a simplified view too if
i go ahead and click this right here this up arrow
343.92 -> you can see it kind of gives this simplified
version of it depending on what you like you
348.16 -> can open it up even more and you can click on this
right here ribbon display options do you want it
354.16 -> to auto hide show tabs show tabs and commands so
you can set it the way you want all right let's go
360.4 -> ahead and start with sending a new email you can
see under the home tab if i look in the ribbon we
366.72 -> have under this group right here we have new now
if i go to new email and just hover over top of it
373.52 -> if i want a shortcut to this i could just click on
my keyboard control and n at the same time and it
379.36 -> will create the same thing as this right here so
the first thing i want to point out when you're
385.04 -> sending an email especially if you have multiple
accounts set up on your outlook you can choose who
390.32 -> you want to send it from so right now it defaulted
to that top one right here but if i drop down do i
396.56 -> want it from my other email so depending on who's
sending it out you can choose who it's coming from
402 -> from that point all right so now notice when
this email this new email open up it gave me
409.2 -> a new set of tabs and a ribbon inside of this
so if i go to insert i have all these options
416.16 -> uh in the ribbon and i have a group inside each
of these so you get to have an idea how powerful
421.84 -> microsoft outlook is as you go through it looks a
lot like things like microsoft word with all the
427.36 -> different things you can do to it and if i go to
file you can even encrypt this item and so on now
433.2 -> i'm just focused on the beginners part of this and
sending the email and different things you can do
438.08 -> now the first thing i want to do is say who is
this too now if i start typing in i can type
445.2 -> in right here so if i use one of my
demo accounts here if i just go demo
449.52 -> key dot ca and it just like this i put one
that's going to be the email address i send it to
456.32 -> notice that there's a semi semicolon after
that that means i can add another email
460.96 -> here so if i was going to type another
demo account to mine and click in here
465.92 -> now i have two different emails so i could go on
and on and on adding people's email address like
471.52 -> this now that could take some time just typing
it in like that and that's where having it them
476.16 -> in your contacts could be good or having a group
but if i hit 2 you can see that if i had the group
483.6 -> if i had them in my in my contacts it would be
easy i could just search from this point to and go
489.12 -> and find them now i want to point out about
cc here this when you see see somebody it will
497.2 -> send the message also to them but they'll be
able to see who you sent it to so if i see
502.32 -> see someone they're going to get the message and
they're going to see that this right here so if i
507.84 -> was going to see uh cc one of my other addresses
just like this i could put it in right here and
515.84 -> now at this point i would see the email plus the
people so if what you got to be careful with this
523.04 -> because you don't want to send an email to people
and show them the list of people you sent it to
528.24 -> you don't want to share everybody's information
with their email so take a look at this under
532.48 -> the options there's bcc so bcc if i click in here
if i bcc people instead of c instead of cc them
544.8 -> this will hide the group that i sent it to so
know that so that could be an important thing
549.92 -> don't just cc people because they'll be able to
see who you sent it to bcc the people because then
556.4 -> they won't be able to see the list of emails on
this and notice this is turned on now you can kind
562.32 -> of toggle it on and off on it and that's under
the options tab in the show fields ribbon now i'm
569.36 -> going to go back to message here and continue on
now let's say if i wanted to attach a file to here
577.52 -> you'll notice under the insert you get a number
of different things that you can put inside this
583.28 -> email i can attach a file i could go grab it i
could go from this browse from this pc browse from
590.56 -> my onedrive right here so if i go to my pc and
i just was going to grab this little video here
595.68 -> two megabytes when i send this email that will be
attached to the email here if i go across you'll
603.68 -> be able to see all the different things that you
can add to your email from pictures to shapes
610.08 -> uh and it's just as simple as going you know
from your computer and uploading just like the
614.4 -> attachment as you go through you can even do
a screenshot so if you wanted to take a quick
618.96 -> screenshot of something on your screen you
can click on it and you kind of pick where
623.92 -> it's coming from and then do a screen clipping we
have links that we can add in here you notice how
630.24 -> right from here so there's lots of different ways
that you can go through uh play around with the
634.8 -> different ones we even have equation here now i'm
just gonna go i show you a few more options here
641.76 -> uh under format text we can do a lot of different
things to the style so let's say if i add some
647.04 -> text now i'm just going to go ahead you can
see maybe you don't like how small that is
651.36 -> i can format this in a bunch of different ways i
could go up and go up here and start formatting it
658.64 -> just by changing the font size and changing the
color bolding it and so on uh quick access you
665.36 -> could go to if you double click a word shows up
and you get the format options if you triple click
670.88 -> uh triple click you get the whole line that will
come up and you can quickly add those options
676.88 -> another thing you could do if you take a look at
the styles right here if you hover over if you
681.76 -> click on them they'll give you kind of this live
uh update you see as i hover over depending on
688.4 -> what you want you can see and there's also clear
style so maybe i like this one how the grate is
695.6 -> is in blue so i'll leave it like this now i could
just sign off and put my name another thing you
702.64 -> could do and i'll get into this in a different
video is if you just want to make sure that
707.2 -> there's a signature each time that you send your
email what you can do is if i go to insert notice
713.76 -> that there's a signature here and now i haven't
created a name for this and i'll leave it to a
717.76 -> different email but just something an idea to
play with you can go ahead and create a new
723.04 -> signature watch you can put your name maybe your
phone number uh email address that that will be
728.16 -> put at the bottom each time you send your email
and you can have multiple signatures and have
732.88 -> it different for each email address that you
have in here so but again i'll cover that more
738.72 -> at a different time but do take a look
at the different options another option
743.6 -> that i like is the dictates so if i just go down
here i can even just use this to send a message
753.6 -> and turn this off you can see that went right into
my email so you could just dictate on this we have
759.84 -> immersive reader that can go through and read this
now before i send this i just want to point out if
766.8 -> i go ahead and try to close this it says hey want
to save this save your changes and what that means
771.92 -> maybe i'm not done my email yet i could hit yes
and this will save it as a draft so if i hit yes
779.76 -> on this i want to point out that i have draft
over here and this is what i was just working
785.52 -> on so if i double click on it it opens it up now
if i'm ready to send it at any time you can see if
793.68 -> i go back here i can hit send and it will send it
out still so i'm going to hit send and do you want
802.32 -> now it's saying do you want to have a subject line
because i didn't give it any subject line now send
807.52 -> you know do i want to send without or with so what
i can do is don't send go here and i'll just put
813.44 -> hello and now i'm going to hit send that message
is sent and you can see it's sending at the very
820.32 -> bottom it says sending message 101 connected
to microsoft exchange now i want to point out
826 -> here sent items i can go take a look at the items
that i've already sent here so i can go back and
834.4 -> check my messages that i sent to any of them
another way you can send messages art is to a
840.72 -> reply to messages so i replied i sent that message
out that you just saw and i replied to it from my
846.16 -> demo account and you can see right here regarding
uh reply here so if i click on this notice now
853.92 -> by reply you can click here so reply goes back to
the one person right here so if i hit reply you
860.64 -> can see that it is going to be sent to this person
i'm going to discard this if i go reply to all
868.96 -> you can see now everybody's going to be already
in there so it makes a difference what you want
873.84 -> and i can actually even forward a message so
maybe you get a message and you just want to
877.28 -> forward to somebody to say hey take a look at
this message message that somebody sent to me
881.76 -> i can go ahead in it forward and at this point
i can write in a new email right here and go
888.32 -> ahead and hit send notice that it's indented i
can pop this out too to get all the different
894.16 -> options that i had before you can close this down
and whenever you see these three little dots here
899.76 -> you always get more options you can see uh with
instant message and you can reply but again i'm
905.12 -> not going to go into that so those are some
different ways you can send messages inside
910.24 -> microsoft outlook so let's take a look at some
of the other options about receiving these emails
915.28 -> now there's always multiple ways you can do things
inside microsoft outlook and now i showed you just
920.88 -> the quick way that i kind of do this to reply
but with many of the things if i look up in the
925.6 -> tabs and then in the ribbon for example right
here under the home tab you look in the ribbon
930.88 -> we have reply reply all and forward so
depending on what you get used to now
936.16 -> what are some other things to do with received
mail now the one thing you could do is delete it
941.12 -> you can delete it in a few different ways anything
a lot of times you can right click on anything
945.76 -> and you can see all the different options that
you get with it and deletes right at the bottom
950.16 -> we have the garbage can when i hover over it
i can go ahead and delete it here or i can hit
954.72 -> delete here when it's selected and it's gone
out of my out of my inbox so where did it go
960.72 -> it went over to deleted items right here so you
can see right through here is it so if i could
967.36 -> actually bring this back in i could just drag
it into my inbox and click on it and you can see
973.44 -> that this is back again so you can move things
around in different folders uh by dragging the
979.52 -> other thing i want to point out is with the flag
here so if something important comes in you can
984.72 -> flag it really quickly like this and if i right
click on this i even get some options you know
990.88 -> where when i want to pick the flag for or even
add a reminder mark it as complete so if you get
996.96 -> those important emails you might want to do that
with it and you can clear the flag also now right
1003.92 -> here is another important thing depending on how
you want to receive your email you can receive it
1009.36 -> by a number of different ways do you want it to be
from the date and that's usually what i do because
1013.6 -> i want to see the newest ones but maybe it's from
or maybe it's two or categories so if i go from
1019.6 -> you can see it quickly changed it around that way
into more alphabetical but you can change this
1026.16 -> depending on which way you want to receive it and
the other thing uh that you can do and i'm just
1032.4 -> going to point out under view again multiple ways
to do this i can do it through flag status i could
1038.8 -> go from from all these different ways again i can
switch from right here go back to date here's my
1045.36 -> message preview how many lines do i want to see
in my email do i want to see one lines two lines
1050.8 -> three lines so i can see more are you just good
with one line on it so you can set these up the
1056.88 -> way you want uh and set and set the filter the way
you want to see your emails before i just switch
1064.24 -> over to the folders and talk about that for a
moment i just want to point out you can change the
1068.4 -> whole view of your outlook too so if you look over
here i can change the if i click on these here so
1076.32 -> if i go minimized you can see how it changed uh
where i can quickly move back and forth from my
1083.28 -> different tabs to my calendar to my desk task in
here i could turn it off i could go back to normal
1090.16 -> if i wanted the reading pane at the bottom you
can see how quickly you can change it around to
1095.84 -> get things the way you want so take a look at the
at the folder i mean at the different view options
1102.56 -> that you can get to make you work more efficiently
inside inside outlook now i did want to show you
1109.28 -> how to add a contact to as i mentioned before
so if i go down to my contacts here if i click
1115.84 -> on the contacts you can see again take a look at
the top new contact new group new contact group
1122.96 -> depending on what you want to create i'm just
going to mention the contact you just go new
1126.8 -> contact and you fill out the information in here
and then they will be in your contact list you can
1133.6 -> see once everything's done you just save and close
put their name their email address in different
1138.56 -> places and you can see all the different options
with the ribbon in the tabs that you have inside
1144.8 -> here i wanted to give you a quick tip if you like
your emails being read to you so what you can do
1150.72 -> is now i have this demo demo email open here take
a look over on here we have read aloud if i click
1157.36 -> on it and i'm going to click in here and i'm just
going to go ahead and i'm good how about you so i
1164.08 -> can play it again or have it pause it and work
from there so you can actually have your emails
1169.44 -> read to you from here so i just thought that was
a nice option to have inside microsoft outlook
1176.08 -> okay so what do you do if you want new folders so
you can see there was different folders created
1180.88 -> for me when i brought in my gmail from my labels
that i created in my gmail account you can create
1186.08 -> new folders very easy to help organize your email
now i have two different emails set up here if i
1191.84 -> right click and i tend to right click on a lot
remember i said there's multiple ways to do this
1196.64 -> i can go new for new forward sorry new folder
here so if i click new folder and this is going
1203.84 -> to be under under that email so if i'll just call
this my demo folder here for today's purpose and i
1210.96 -> click off of it you can see now i have this demo
folder nothing in there but i can put different
1217.52 -> emails in there if i want for any of this i
can drag this over so now it's out of my inbox
1223.76 -> and into my demo and remember i can drag things
around and then i can sort from right inside any
1230.96 -> of these folders so just make sure you you create
the folder on the appropriate on the appropriate
1236.48 -> email that you want to help organize your email
with now another thing i just want to point out
1242.4 -> i you can have a list of favorites to the top
so if i take demo i'm just going to drag it up
1247.92 -> to here and you can see now demo is in my
favorites so it gives that quick access
1253.04 -> to it where i can just look at the top because
sometimes you can have a lot of different folders
1259.28 -> inside your outlook over time and you can move
them up to favorites like that to just get more
1263.92 -> efficient with all the emails you get other ways
to move your emails into folders you can simply
1270.16 -> right click on any of these and you're going to
get a lot of different options that i showed you
1274.32 -> even before but you can see we do have move here
where i can move it into a certain folder or go
1280.64 -> other folder and then take a look up top inside
the ribbon we have move also here so lastly just
1288.4 -> talking about folders just like any of the other
things i showed you there's many ways to work with
1293.52 -> them if i go looking at the tabs here and click on
the folder tab you can see inside the ribbon all
1300.16 -> the different options you get from sorting your
folders uh and to even creating them and searching
1306.24 -> for folders inside here so this is kind of the end
of this tutorial here today level one microsoft
1313.36 -> outlook there's so much this program can do to fit
it all into one i would make a very long video i'd
1319.6 -> like to know what you're looking to learn inside
microsoft outlook let me know in the comments
1324.08 -> down below so when i create level two maybe i can
start answering some of those questions thanks for
1328.64 -> watching at this time on teachers tech i'll see
you next time with more tech tips and tutorials
1406.64 -> you
Source: https://www.youtube.com/watch?v=UcikK-9oP00